The offboarding process for employees is a delicate time where sensitive data may be at risk. Here’s how you can ensure you’re incorporating security measures into the process.
Managing security systems requires you to be on the same page as everyone else in the building, including being up-to-date with who needs what security credentials and whose credentials must be revoked as a result of them moving on from the organization at hand. Between access control credentials, network access, access to cloud systems, and more, there is a call for security experts to be on the same page as HR departments in knowing who is leaving and what must be done at the time. Offboarding is an important process for any organization and involves multiple departments integrating with one another, but at the end of the day, maintaining the integrity of security systems is essential.
Check With HR
Making sure your IT systems or access control technology is up-to-date requires IT and security experts to be aware, but it’s important that you involve your HR department in this process too. Timely notification between the two department helps ensure that revoking access to those systems is done at the right time. If someone is let go or laid off, you’re going to want to make sure that their final day is properly communicated to any parties that may need to involve themselves in the process.
Use Checklists
Offboarding itself is a process that heavily revolves around security. This is because a former employee could, whether intentionally or on accident, take private data or create vulnerabilities in your systems without even knowing it. Creative a universal checklist that is always followed in the event that someone leaves the organization goes a long way in ensuring that the proper steps are taken each and every time.
Follow Up
Once it becomes known that an employee is leaving, it’s time to start being more vigilant than you otherwise would be. Some extra scrutiny about the work they’re doing and what they have access to is justified in these cases. It’s also acceptable to ask an employee if they have any information stored on personal devices or even just cloud software that could be used to access private information. Exit interviews should be a part of your offboarding checklist and are a good time to take stock of what sensitive data they may be able to get ahold of still.
Get in Touch with FiberPlus
FiberPlus has been providing data communication solutions for over 25 years in the Mid Atlantic Region for a number of different markets. What began as a cable installation company for Local Area Networks has grown into a leading provider of innovative technology solutions improving the way our customers communicate and keeping them secure. Our solutions now include:
- Structured Cabling (Fiberoptic, Copper and Coax for inside and outside plant networks)
- Electronic Security Systems (Access Control & CCTV Solutions)
- Wireless Access Point installations
- Public Safety DAS – Emergency Call Stations
- Audio/Video Services (Intercoms and Display Monitors)
- Support Services
- Specialty Systems
- Design/Build Services
FiberPlus promises the communities in which we serve that we will continue to expand and evolve as new technology is introduced within the telecommunications industry.
Have any questions? Interested in one of our services? Call FiberPlus today 800-394-3301, email us at info@fiberplusinc.com, or visit our contact page. Our offices are located in the Washington, DC metro area, Richmond, VA, and Columbus, OH. In Pennsylvania, please call Pennsylvania Networks, Inc. at 814-259-3999.
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